Ten Insurance Services (together referred to as Ten Insurance or “the company” throughout this notice) collect and process personal data relating to job applicants as part of our recruitment process. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.
This notice sets out the basis on which we collect, use and discloses the personal data of our job applicants, as well as your rights in respect of such personal data.
Ten Insurance collect a range of information about you. This includes:
We may collect this information in a variety of ways. For example, data might be contained in application forms or CVs (including when these are sent to us as part of speculative applications, obtained from your passport or other identity documents, or collected through interviews or other methods of assessment).
We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer has been made to you.
Data will be stored in a range of different places, including on your application record, in our HR management systems and our email system.
Ten Insurance collect and process your data for a number of purposes and where we have a legal basis to do so, as follows.
Ten Insurance has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.
In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant’s eligibility to work in the UK before employment starts.
Ten Insurance may process information about whether or not applicants are disabled so we can make reasonable adjustments for candidates who have a disability throughout the recruitment process. Where we process other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes, and only when an offer of employment has been made (as part of our onboarding process). Our processing of these types of data will be carried out to ensure you or us can meet our obligations or exercise our rights under law related to employment or (only where applicable) to enable us to establish, exercise or defend legal claims.
We will not use your data for any purpose other than the recruitment process of which you are a part.
Your information may be shared internally within the company for the purposes of the recruitment process. This includes members of the recruitment team, interviewers involved in the recruitment process, and managers in the business area with a vacancy.
We will not share your data with third parties, unless your application for employment is successful and an verbal offer of employment is made. We will then share your data with former employers in order to obtain references. We may also share your data with our group companies, for business performance and other types of monitoring and management purposes and, if you are applying for a senior management position with us, we may share your data with our investors/board. Data will then be shared with our external retained HR Support Partner for your onboarding with Ten Insurance.
In addition, we may need to share your personal information with a regulator or otherwise to comply with the law.
Ten Insurance takes the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our personnel in the proper performance of their duties.
If your application for employment is unsuccessful (including when you have speculatively applied to us in respect of a role which is not available), we will hold your data on file for 6 months from the date of receiving your application. At the end of that period, your data is deleted or destroyed (unless we need to retain it for longer to exercise or defend any legal claims).
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which employee data is held will be provided to you in a separate privacy notice, which also sets out our policy and process for the collection, processing and retaining your data.
As a data subject, you have a number of rights under data protection law. You can:
If you would like to exercise any of these rights or if you have any questions about this notice or our processing of your data more generally, please contact our retained HR Support Company HR@pentagonhr.co.uk
If you believe that the company has not complied with your data protection rights, you can complain to the Information Commissioner’s Office (https://ico.org.uk/).
You are under no statutory or contractual obligation to provide data to Ten insurance during the recruitment process. However, if you do not provide the information, we may not be able to process your application.
Site map coming fairly soon...
...in the New Year probably.
The site map will be an aid to navigation around our various websites. Of course, these sites have just undergone a major structural update and things are still changing.
So, it’s a bit like when a supermarket periodically shifts things around, either, just for the hell of it, or, because they have decided to squeeze in a click & collect point, where the bread used to be.
As stuff relocates, consequently, leaving the signs above the ends of the aisles as they were before, could become confusing.
Our current situation here is very similar.
Mind you, whether before or after the reorganisation, you can never find the Tahini paste. You always have to ask.